Executive Assistant

Pay rate: $36.67 per hour W2

Duration: 6+ months; potential to extend/convert

The Executive Assistant plays a crucial role in supporting 2 – 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation
Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time.
Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf.
Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as: obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc.

Qualifications:

Background: EA / senior administrative assistant comfortable supporting multiple executives
Education: high school diploma required
Skills: Microsoft Office products
Nice to have: Oracle, SAP Concur, myCWT & Miro

The Fountain Group

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