Principal Responsibilities:
Position Summary
The JCC Kids' Club Afterschool Director reports directly to the Chief Program Officer and is responsible for the success of the JCC Kids' Club program at Thornhill Elementary. The position will ensure a balance of academic and enrichment activities and provide a safe environment while collaboratively interacting with school and district staff and leaders, community partners, families, and students. The JCC Kids' Club Afterschool Director will support Summer Camp at the JCC East Bay or their school site in the months when the JCC Kids' Club program is not in session.
The start date for this position is immediate, with an initial focus on training and preparation for the 2025-2026 school year. This role will oversee the JCC's new afterschool program at Thornhill Elementary, set to officially launch in the 2025-2026 school year.
Programming
- Participate in the development and implementation of goals, objectives, policies, and priorities for all afterschool programs.
- Oversee curriculum planning, including daily enrichment schedule and special events.
- Support the planning and implementation of community events.
- Supervise inclusion program and Inclusion Coordinator (if applicable).
Administrative
- Oversee Oakland Unified School District (OUSD) Expanded Learning Program (ELOP) requirements; ensure compliance with relevant health, safety, and licensing laws and guidelines.
- Maintain full attendance outlined by grant requirements and establish/manage student waiting lists.
- Familiar with funding expectations, goals, and objectives, and their impacts on program planning.
- Ensure the program follows all compliance requirements for daily master sign-in/out, early release, required days and hours of program operation, staff qualifications and ratios, and snack distribution and tracking.
- Maintain systems for student and staff documentation.
- Submit all required attendance and snack records to the ExLO Office monthly.
- Maintain original hard copies of all daily attendance master sign-in/out sheets in chronological order for 5 years for auditing purposes.
- Maintain enrollment files, including student early release documentation.
- Submit accurate program schedule at the beginning of each semester, ensuring that after school program start time and end time match school day schedule.
- Submit field trip schedule at the beginning of each semester.
- Submit CQI (Continuous Quality Improvement) deliverables on time.
- Update Facilitron school site room reservation requests via Agency Director access.
- Communicate with subcontractors who provide services.
- Ensure snack/supper is served, monitored, and documented for participating students and submit appropriate snack reports.
- Ensure 20:1 staff to student ratios (10:1 for TK/K) are maintained at all times.
- With CPO, create and monitor annual budget; complete monthly expense reporting and invoice processing.
- Coordinate with finance to implement schedule changes and additional fees.
- Maintain all staff files and ensure compliance with OUSD.
- Manage program registration on Ultracamp.
- With onsite Afterschool Leadership Team, monitor inventory, food, and program supplies.
- Maintain relationship with school site principal and CSM.
- Outreach to Unduplicated families.
Staff Management
- Supervise and train staff; conduct performance reviews.
- Run weekly staff meetings.
- Submit and approve payroll, including managing time off - sick, vacation, personal.
Student Support
- With onsite Afterschool Leadership Team, oversee discipline and behavior management.
- Act as primary contact for program families when issues arise.
Communication
- Maintain ongoing communication via conversations, direct emails, phone calls, etc.
- Evaluate community needs and interests; prepare community surveys; analyze data and recommend new programs or improvements to meet community needs.
General
- Ability to perform at a high level in a fast-paced team environment.
- Handle and manage multiple projects to meet timelines and deadlines.
- Proactive behaviors with leadership and consensus building skills.
- Goal-orientated and close attention to detail.
- Commitment to the mission of the JCC East Bay and knowledge of or commitment to learning about the Jewish community, values, and traditions.
- Other duties as determined by the Chief Program Officer.
Minimum Qualifications:
Required Minimum Qualifications
- Minimum of 5 years of child care or teaching experience with supervisory responsibilities.
- Experience as site supervisor in OUSD ELOP program, preferred.
- Experience working in a nonprofit and/or educational institution.
- Exceptional written and verbal communications.
- Bachelor's Degree.
- Excellent interpersonal skills; able to motivate small but mighty teams.
- Thrives in a fast-paced environment with multiple priorities and projects.
- Proven experience in customer service and community relations.
- Knowledge of the marketplace for youth programs in the East Bay.
- Knowledge of Jewish culture and traditions.
- Ability to lift up to 40 lbs.
Salary:
$72500
Agency Information:
The JCC East Bay is a welcoming home for people of all ages and life stages. Inspired by Jewish values, culture, and tradition, we build interpersonal relationships, foster learning and curiosity, and offer accessible pathways to Jewish life. The JCC's core programs include early childhood education and preschool; camp and afterschool programs; teen engagement; older adult activities; intergenerational Jewish holiday celebrations; and ongoing opportunities to connect with Jewish life and our richly diverse community. The JCC East Bay operates from four locations: our full-service building in Berkeley, afterschool programs at Joaquin Miller Elementary and Hintil Cuu Ca Preschool in Oakland, and administrative offices on our soon to be flagship campus in Oakland.
