Position Summary:
Join the dynamic People & Culture team at UJA-Federation of New York, where we work to foster an inclusive, engaging, vibrant and supportive workplace culture! We’re looking for a detail-oriented and enthusiastic People & Culture Assistant who will play a vital role in the day-to-day operations of our People and Culture department. In this position, you’ll provide high-level administrative support, help implement meaningful employee programs and ensure our People & Culture processes run smoothly. You’ll also support the Vice President and Director of the department, gaining exposure to all aspects of HR in a mission-driven organization.
Key Responsibilities:
In this multifaceted role, you’ll:
- Serve as a friendly and helpful point of contact for employee questions related to People & Culture policies and forms.
- Manage onboarding documentation, including I-9 verification, ensuring everything is accurate, complete, and compliant.
- Help bring great talent to Team UJA by crafting job postings.
- Train new hires on timesheet procedures and audit weekly submissions for accuracy.
- Oversee ID card processing for staff, temps, lay leaders, and tenants.
- Track and process contracts and invoices and submit payments.
- Share employee birthday and anniversary milestones with our senior management.
- Support managers through the initial employment period process.
- Send daily celebratory messages to employees and weekly staff announcements.
- Prepare insightful monthly reports to inform decision-making.
- Coordinate employee discount programs and liaise with benefit vendors (e.g., gyms).
- Assist in planning employee engagement activities, including staff recognition and wellness programs, seasonal events, and learning opportunities.
- Maintain accurate and up-to-date organizational charts.
- Keep employee files and archives in tip-top shape.
- Jump in on special projects and opportunities to make an impact.
What You Bring:
- A bachelor’s degree required
- Experience through an HR internship or relevant coursework in human resources.
- A strong appreciation for Jewish culture and traditions—and a connection to our mission.
- Excellent communication and interpersonal skills—you enjoy helping others.
- Top-notch organizational skills and the ability to juggle multiple tasks and meet deadlines.
- A strong eye for detail and a commitment to high-quality work.
- The utmost respect for confidentiality and discretion.
- A collaborative spirit and the ability to thrive in a diverse team environment.
- Initiative, good judgment, and a positive, can-do attitude.
Salary Information:
The salary range for this role is $50,000 to $52,000
