ACCOUNTS PAYABLE SPECIALIST
WHO ARE WE?
JFC connects our community, solves big problems, and stewards community resources. We welcome all cultural backgrounds and faiths including those of every socioeconomic status, race, gender, national background, sexual orientation, gender identity, and physical, mental, and developmental ability. Grounded in Jewish values, together with you, our volunteers, and partner organizations, we support the vulnerable, nurture connections with Israel and Jewish communities globally, and protect and energize Jewish life. We feed the hungry, comfort the sick, care for elderly, and educate our youth. We are your community’s organization problem-solvers and opportunity-makers, committed to ensuring the strength and quality of Jewish life for our children and our children’s children.
POSITION SUMMARY:
The Jewish Federation of Cincinnati (“JFC”) is hiring an
Accounts Payable Specialist for Shared Business Services (SBS), a department of JFC. SBS provides professional finance, accounting, human resource, talent management, and risk and insurance services for the Jewish Federation and for more than 20 Jewish non-profit agencies in the Greater Cincinnati area and is a critical, valued business partner of those organizations. This is a full-time, hourly Accounts Payable Specialist position and reports to the Accounting and Finance Manager who oversees centralized processes. The Accounts Payable Specialist has primary responsibility to manage the end-to-end Accounts Payable process for our clients, while providing outstanding customer service. This role plays a vital part in supporting the organization’s mission by maintaining strong vendor relationships and ensuring fiscal accountability.
ESSENTIAL FUNCTIONS:
- Review, code, and process vendor invoices and employee reimbursements.
- Ensure proper authorization and documentation for all disbursements.
- Prepare and process weekly check runs, ACH transfers, and credit card payments.
- Prepares check disbursements and verifies accuracy before distributing.
- Responds to vendor inquiries, resolve billing discrepancies in a timely manner and manages vendor communications effectively.
- Assist with the issuance of 1099’s.
- Maintain vendor files, including W9 documentation.
- Support audits by providing documentation and responding to requests.
- Implement industry best practices to improve process controls and/or efficiency.
- Assists with special projects, as applicable.
CANDIDATES SHOULD HAVE THE FOLLOWING SKILLS AND EXPERIENCE:
- Strong oral and written communication skills
- Strong work ethic; respect for and adherence to confidentiality expectations
- Strong writing, editing, and organizational skills
- Professional and pleasant demeanor with outstanding customer service skills
- Consistent and strong attention to detail
- Ability to take initiative and ownership of assigned projects and duties
- Ability to multitask effectively, prioritize responsibilities, and meet deadlines
- Willingness to occasionally work extra hours
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on organization, accuracy and timeliness
POSITION QUALIFICATIONS:
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience.
- At least three years of Accounts Payable experience
- Strong computer skills, including Microsoft Office (Word, Excel, and Outlook)
- Accounting experience a plus
- Proficiency in accounting software, QuickBooks and Blackbaud’s Financial Edge a plus
- Experience with Certify and Bill.Com platforms a plus
BENEFITS WE OFFER:
- Robust Medical, Dental, and Vision insurance with employee health and wellness plan
- Talent Management & Professional Development programs and learning opportunities.
- Competitive 401(k) program with company match and additional contribution opportunities
- Complimentary single membership to the Mayerson JCC Fitness Center + Discounts to the onsite Café and Spa
- Incredible Paid Time Off: 15 days of vacation, 12 days of sick, and up to 10 paid Jewish Holidays per year (in addition to federal holidays)
- F.S.A, Employer Matched H.S.A, life insurance, Voluntary Short-Term/Long-Term Disability Insurance, 529 College Savings Plan, Legal Shield plan
- Fun, collaborative, business-casual work environment
This position description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the above position.
