Hours: 25-30 hours a week (arranged M-F sometime between 9 am-5pm)
About us: Congregation Kol Ami is an inclusive synagogue that celebrates the rich traditions of our Jewish faith and heritage. Congregation Kol Ami's mission is to provide Jews by birth, Jews by choice, and K'rov Yisrael interfaith families a place to join together as we worship, learn, and celebrate Judaism in a dynamic and caring community. Every person counts and everyone is welcome.
Note: Knowledge of Jewish customs and traditions is not required for this role.
Position Summary
We are seeking a professional, friendly, and detail-oriented
Front Desk Receptionist to serve as the first point of contact for our members, guests, and staff. The ideal candidate will provide outstanding administrative and customer service support in a dynamic office environment. This role reports directly to the Office Manager and plays a key part in maintaining daily synagogue operations.
Key Responsibilities
Reception and Communication:
- Greet and assist visitors, members, and staff with warmth and professionalism.
- Answer, screen and route phone calls; check and respond to voicemail.
- Draft and update weekly voicemail messages.
- Support general member communications and email correspondence.
Administrative & Office Support
- Perform general clerical duties, including filing, scanning, and copying
- Monitor and maintain office supplies and equipment
- Provide administrative support to clergy, senior staff, Executive Director, and committees
- Assist in set up and breakdown related to weekly services and events
- Ensure reception and office areas are clean and organized
Mail And Correspondence
- Prepare, sort and distribute mailings, reports and respond to emails
- Maintain accurate documentation and filing systems
Additional Duties
- Maintain confidentiality and discretion at all times
- Follow synagogue policies, security protocols and emergency procedures
- Exhibit flexibility by supporting special projects and other tasks as needed
Qualifications
- High School diploma or GED required.
- Minimum 1-2 years of receptionist, administrative assistant, or front office experience preferred.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel) or equivalent software.
- Strong organizational skills and ability to multitask in a busy environment.
- Demonstrated ability to provide excellent customer service.
- Positive attitude, reliable, and team-oriented.
Benefits & Work Culture
- Flexible daytime schedule
- Additional paid time off for major Jewish holidays
- Inclusive and mission-driven environment
- Opportunity to contribute to a meaningful community
- Professional growth through collaboration with diverse teams
Apply Now to join our dedicated and inclusive community!
